POLICIES & INFORMATION

MEMBERSHIP

  • Each member commits to donating $100 per meeting, four times a year.

  • 30-day written notice is required to cancel a membership.

MEETINGS

  • Meetings are usually conducted in one hour or less.

  • A social time may be organized before or after each meeting.

  • Each meeting will open with a five-minute update on how the funds donated at the previous meeting were used by the successful organization.

  • If you are unable to make a meeting, we still expect you to donate to the chosen Charity. You can cast your vote in advance of the meeting or through a proxy. 

  • Members who are unable to attend a meeting are expected to give her cheque to another Member to deliver on her behalf OR;

  • Members who are absent have 24 hours to confirm an online donation. 

  • Each member will write a cheque for $100 to the organization receiving the most votes at the meeting. Members may also use a website like Canada Helps to automatically make their donation and receive an instant tax receipt if the chosen charity is registered. 

NOMINATING A CHARITY

  • Any member who has signed a commitment form and who is current with her donations may nominate a local Charity or Not-For-Profit for consideration at a meeting.

  • Nominations will close two weeks prior to the meeting date and three organizations will be randomly selected

  • The three selected organizations will make a five-minute presentation about the organization to the group and a Q&A session will follow.

  • Any member nominating must specify whether they will speak on behalf of the charity or if they will invite the charity to attend and speak on their own behalf.

VOTING

  • Each member who has signed a commitment form and who is current with her donations may vote for one of the three organizations.

  • Ties will be decided by further votes. If a tie persists, the membership will vote to either (1) randomly select one of the tied organizations by draw; or (2) divide the group donation equally between the tied organizations.

  • Members who did not vote for the selected organization agree to make their donation regardless.

CHARITIES

  • Organizations under consideration must serve the Chestermere area, have charitable status and provide individual tax receipts directly to contributing members.

  • An organization not selected at one meeting may be submitted again at a subsequent meeting.

  • A winning organization is not eligible for future consideration for two years but the nominating member may submit the name of another organization.